How does multi-location outlet management work?

Activsaga supports single or multi-outlet fitness brands natively. Scoped role permissions allow managers to access specific locations while global admins toggle between locations seamlessly.

Does Activsaga include full financial accounting?

Yes, Activsaga features automated double-entry accounting including Trial Balance, Profit & Loss, Balance Sheet, General Ledger, and GST-ready invoices.

Can members register via walk-in QR code?

Yes, walk-in visitors scan front-desk QR codes to claim free trials or sign up instantly without downloading a mobile application.

Now onboarding early-access gyms

Stop juggling five tools.
Run one system.

Members, staff, billing, equipment and full double-entry accounting, per location — with books that close themselves.

14-Days Free Access • No credit card required.

Leads & trial

Members

Locations

Equipment

Notifications

Trainer portal

Accounting

Lead & trial management

A walk-in becomes a member — tracked the whole way.

Someone scans the QR code at the front desk, claims a trial, and shows up as a lead — no re-entry when they convert.

10:14 AM

Rahul Verma scanned the front-desk QR

New Lead

10:14 AM

14-day trial claimed automatically

Trial Started

Day 6

Staff converted lead to a member — Monthly Basic plan

Converted

Member management

Record a payment, and the receipt sends itself.

A renewal comes in, staff records the payment against that member's plan, and a GST-ready receipt goes out — no separate invoicing step.

Today

Anjali R.'s Quarterly Plan renewal is due

Renewal Due

Just now

₹4,999 payment recorded — Cash

Payment Recorded

RECEIPT · #2026-0142✓ Emailed

Quarterly Plan renewal₹4,237.29

GST (18%)₹761.71

Total paid₹4,999.00

Multi-location operations

One account, every location kept separate — and comparable.

Switch outlets for a scoped view, or compare revenue across all of them at a glance. Nothing bleeds between locations, but you're never blind to the whole picture.

Revenue this month · all locations

Gorakhpur

₹4.8L

Lucknow

₹2.8L

Kanpur

₹1.6L

GorakhpurLucknowKanpur

Active members312

Staff on duty4

Revenue (month)₹4.8L

Equipment & maintenance

Flag an issue, and the whole history follows it.

Marking a unit for service updates its status immediately and appends to its permanent maintenance log.

Treadmill #3

SN-TM-2024-0187

Active

Belt noise reported by staffToday

Status MaintenanceToday

Technician assigned · Ravi K.Today

Notifications

The right alert, to the right person, on time.

Renewal reminders, low stock, and maintenance due dates — email and in-app, without anyone checking manually.

Membership expiring in 3 days

Priya Sharma · Annual Plan

Low stock — Yoga Mats

4 remaining at Gorakhpur location

Payment received

₹4,999 · Anjali R. · Receipt sent

Trainer self-service portal

A trainer's own login — their members, their payroll, nothing else.

A narrow, read-only view: assigned members and payroll history, with no access to the rest of the app.

Ananya K.

Personal Training · Annual Plan

Karan M.

Personal Training · Monthly Basic

This month’s payroll

Auto-posted to accounting

₹18,000

Accounting

A full double-entry ledger that posts itself.

Payments, invoices, bills, and payroll post themselves to a real chart of accounts — GST-ready, and derived live for every report.

JOURNAL ENTRY · MEMBERSHIP RENEWAL✓ Balanced

DebitAmount (₹)

1010 · Cash on Hand4,999.00

Total0.00

CreditAmount (₹)

4000 · Membership Revenue4,237.29

2100 · GST Payable761.71

Total0.00

The problem

Still running your gym across five disconnected tools?

No visibility across locations if you run more than one — every location is its own island.

No record of who changed what. Role-based access is an afterthought, or missing entirely.

Equipment and inventory tracked nowhere — maintenance history lives in someone's memory, not a system.

Membership data in one tool, payments in a register, leads on a notepad. Nothing talks to anything else.

If you do want real books: no Trial Balance, no P&L, no Balance Sheet — just a list of transactions.

GST filing means exporting and re-entering data in a separate accounting tool, if you're keeping one at all.

The platform

Everything your gym actually needs. Nothing you don't.

MOD · 01

Member & membership management

Complete member profiles, medical records, custom plan durations, and automated renewal workflows.

Enforced active memberships & auto-expiry tracking
Walk-in QR lead intake with 1-click member profile conversion
Personal trainer assignment & trainer member rosters
Digital member ID tracking & medical history records
Automated WhatsApp & Email alerts + CSV bulk import/export

RVPSAK

+ 309 more members

MOD · 02

Multi-location operations

Run one or many locations under a single account — per-location staff access with a one-click switcher, each location's data kept isolated from the others.

MOD · 03

Equipment & maintenance

Serialized units and bulk stock, tracked separately, with full maintenance history.

MOD · 04

Leads & trials

A QR-code flow for walk-ins to claim a trial themselves — no app download needed.

MOD · 05

Staff roles & full audit trail

Role-based access, scoped per location. Every sensitive action logged with before/after state — not just "something changed," exactly what did.

MOD · 06

Notifications

Renewals, low stock, and maintenance due dates — email and in-app.

MOD · 07

Trainer management

A trainer roster with monthly fees, assignable to members.

MOD · 08

Full double-entry accounting

A real chart of accounts, seeded automatically for your business.

Auto-posting engine — payments and expenses post themselves
Trial Balance, P&L, Balance Sheet, General Ledger, AR/AP aging

MOD · 09

GST-ready invoicing

Member invoices and vendor bills with GST rate support built in.

Direct expense recording with vendor and account tagging
Export any report to CSV

FAQ

Good questions before you switch.

Can I import existing members?+

Yes, via CSV — bring your existing member list straight in.

Does it support multiple locations?+

Yes, natively — not an add-on bolted onto a single-location design.

Is there a mobile app?+

A mobile companion app (Activsaga Go) is on the way. The full platform already works in any browser in the meantime.

Which payment gateways are supported?+

None yet — payments are recorded directly today. Online collection is on the roadmap.

Is my data secure?+

Session tokens rotate and can be revoked instantly, and every sensitive action is logged with a full audit trail.

Can trainers log in themselves?+

Yes — an admin can enable a self-service login for any trainer, giving them a read-only view of their own assigned members and payroll.

Stop juggling five tools.Run one system.

A walk-in becomes a member — tracked the whole way.

Record a payment, and the receipt sends itself.

One account, every location kept separate — and comparable.

Flag an issue, and the whole history follows it.

The right alert, to the right person, on time.

A trainer's own login — their members, their payroll, nothing else.

A full double-entry ledger that posts itself.

Still running your gym across five disconnected tools?

Everything your gym actually needs. Nothing you don't.

Member & membership management

Multi-location operations

Equipment & maintenance

Leads & trials

Staff roles & full audit trail

Notifications

Trainer management

Full double-entry accounting

GST-ready invoicing

Activsaga Go

Start your free trial today. Test all features with zero risk.

14-Day Free Trial

Good questions before you switch.

Stop juggling five tools.
Run one system.